What is Print-as-a-Service (PaaS)?

A tougher economic landscape is prompting many businesses to become leaner and more efficient in a bid to keep their competitive edges. That means searching for ways to cut back without losing momentum — a seemingly tall order for businesses who want to stay on the cutting edge.

When developing a cost reduction strategy, it’s important to recognize that understanding where your costs lie is critical to addressing the problem in a timely and sensible manner.

Most businesses don’t fully understand their print spend — and yet expenditures on print and image-related items gobble up to 3% of office budgets.

However, there continue to be new and innovative ways to attain the high level of print productivity you need while gaining an understanding of, monitoring, and controlling print costs along the way. One of the premier ways to achieve your print goals while staying in budget is to leverage the cost-effectiveness of print-as-a-service (PaaS).

All You Need to Know About Print-as-a-Service (PaaS)

If your business doesn’t have cash available for equipment lease or purchase — or you want to allocate your business capital for other uses, such as marketing or expansion — then choosing a PaaS program is a viable alternative to outright purchases.

In fact, there are many advantages to choosing a PaaS program, the greatest among them being ease of deployment, cost advantages, and high performance. It’s a done-for-you in-house print solution that requires little risk while conferring big benefits.

Let’s take a closer look at the intricacies of this type of managed service.

PaaS versus Managed Print (MPS)

PaaS is different from MPS in that you are not purchasing or leasing any equipment.

Any upgrades in equipment that are necessary due to business fluctuations are performed on an as-needed basis to keep your print environment on the cutting-edge — without further expenditures by your company.

The Details of a High Performance/Low Cost PaaS Solution

Understanding PaaS means taking a closer look at your complete cost of printing. And, if you want to get a handle on print expenses, your true cost per page is an important number to understand.

Details that go into calculating page costs can include the purchase or lease of your print device, paper and ink/toner costs, cost of maintenance, page yield per toner/ink cartridge, among others.

With PaaS, you get the right machines for your needs, without onerous contracts and for a low monthly rental fee. This arrangement can be cancelled at any time, without fear of incurring a cancellation fee or other penalty.

All OEM supplies are included, as is on-site training for end users and any in-house IT personnel or administrators. Routine maintenance and as-needed troubleshooting are included as part of your monthly fee, so you’ll experience superior uptime for higher productivity.

To bring this program to life, a data collection agent (DCA), a non-invasive program that tracks and keeps count of page output and supply levels to ensure you have what you need, when you need it, is installed in your print environment.

Verity Group Can Bring the Unparalleled Savings of PaaS to Your Workforce

We want to help you turn your print environment into an area of high performance for the lowest cost possible — and with the fewest headaches for you and your staff.

That’s why we’ve partnered with HP to bring you a cutting-edge PaaS program that will help you manage your print costs at the same time you bring exceptional performance and versatility to your workforce.

Our IT professionals will assess your specific needs and challenges and match them with the perfect print device from HP’s industry-leading line of printers and multi-function devices (MFPs) for outstanding efficiency and flawless print quality.

Print devices remain on our balance sheet to free your capital for mission-critical usage and your print cost remains transparent with our low monthly rental fee that includes devices, supplies, and support.

Ready to explore the many ways our PaaS program can serve you? Contact Verity Group today to learn more.